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Procurement Committee

Administrative joint contracts:

One of the many areas in which ACTC is actively involved is the cooperative efforts of developing joint purchasing contracts on behalf of the five higher educational institutions and associate institutions.  Department representatives from each institution, along with ACTC staff, meet on a monthly basis throughout the calendar year to discuss current contracts and new ideas for future contracts.  The ACTC joint purchasing function allows these institutions to buy products and services at a more attractive rate, while exposing the contract vendor to increased sales through the purchasing agreement with ACTC.

In most cases, all five institutions take part in the contracts. Participation may be dependent on an individual institution's needs or previous contract commitments.  The benefits of having ACTC joint contracts are many.

Joint contract benefits:

• Significantly lower prices, higher quality products, and better service due to larger buying power

• Joint contracts eliminate the need for continuous bidding of contracts by the individual institutions

• The committee is a common source of information

• Vendor history is maintained and shared

• A comprehensive audit trail is created

• A thorough and competitive joint bidding process reduces the time commitment for an individual institution to generate contracts

• Contract pricing allows departments to project cost and better utilize budgets

• Larger buying power increases the leverage to correct contract problems should they occur

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